Purchasing & Contract specialist IT and Business Services

Описание

Наши партнеры - крупнейшая компания FMCG в поиске Purchasing & Contract specialist IT and Business Services.

Опыт и специальные навыки , знания :

• Опыт работы в закупках в крупных компаниях (желательно международных)
• Базовые знания в области контрактования, работы с поставщиками и внутренними заказчиками
• Английский язык Advanced level C1
• Внимание к деталям, базовые аналитические способности
• Готовность работать в режиме многозадачности
• Умение расставлять приоритеты
• Коммуникабельность, базовые навыки ведения переговоров
• Уверенный пользователь MS Office (Excel (сводные таблицы, работа с большими массивами данных и т.п.), Word, Teams, Outlook).
• Продвинутые навыки подготовки презентаций

Обязанности искомого специалиста и ожидаемые результаты работы

1. Administrative Support of Contract Management for all of the Digital Technologies services contracts which need to be renewed:

• Keep overview of all contracts which need to be renewed
• Make visible the status of contract renewals:
• Check with internal client if contract must be renewed
• Check if Terms & Conditions can stay as is
• Check if prices are still valid or need to be negotiated. Inform Buyer if negotiation is needed
• Prepare comparison for buyers in case prices need to be negotiated
• Coordinate sign-off by RU buyer
• Inform internal client that requisition need to be made and monitor progress
• Inform internal clients about progress of contract renewal

2. Administrative Support of Contract Management for the new contracts requests:

• Keep overview of all new contracts for Digital Technologies Services:
• Coordinate NDAs signing with all new suppliers: send an NDA template to internal clients or supplier / ensure no changes in the template / coordinate involvement of legal department in case of changes in the template / prepare for Buyers sign off
• Define if Vendor check is needed and Coordinate vendor checks process (through Coleman)
• Prepare Commercial Summary for Vendor check process
• Coordinate approval process for Vendor check and ensure follow up of the results
• Support Buyer in RFI preparation and conduction: coordinate the list of potential participants, agree the list with internal clients, collect proposals
• Support Buyer in RFP preparation and conduction: RFP timelines, send and collect the info to suppliers and internal clients, collect and analyse proposals
• Make sure contracts are prepared by vendor in line with contract template
• Support Buyer in checking in the changes in the contract vs. template or agreed version
• Involve legal department in Contract discussion if needed for approval / commenting
• Coordinate sign-off by RU buyer
• Inform internal client that requisition need to be made and monitor progress
• Inform internal clients about progress of new contract.
• Support buyer in preparation of BARs: collecting info / approvals / ensure storage of RFP/BAR information as per Governance process
• Inform Buyers if new PO s are waiting for approval in the different IT systems (Ariba, 1NAV, P12).

3. Support requests for Digital Technologies services about:

• Change payment terms conditions
• Assist Internal clients and suppliers in solving invoice / payment issues through collaboration with Finance department
• Support buyer in preparing requests for CFO approval about changing of payment terms and prepayments

4. Support requests for Digital Technologies services about:

• Data preparation for the price analysis: compare existing prices vs last year prices
• Data preparation for the price analysis: compare cost of services between similar (but different) companies
• Support buyer with Market scan for the suppliers available
• Investigate information about Market inflation and cost drivers based on different sources

5. Support Internal clients requests for Digital Technologies services about:

• RACI and WOW with Commercial and Suppliers
• Support Internal clients with Governance questions

• Гибридный формат работы с посещением офиса 1-2 раза в неделю

• График работы: 5/2, с 9:00 - 18:00
• Работа в команде профессионалов в одной из крупнейших FMCG компаний.
• Официальное трудоустройство по ТК.
• Полностью белая заработная плата.